Administrative and Human Resources Assistant

📍 Location: Laboratory headquarters, Cherbourg-en-Cotentin
📄Contract type: Four-month fixed-term contract, 50% part-time, every morning
⏱️Availability: Immediate

INTRODUCTION

Join a passionate team where innovation, science and health are at the heart of our projects!
A pioneer in marine bioactivity since 1978, Laboratoire Dielen combines academic research and industrial expertise to develop natural, effective and differentiating health solutions.

Reporting to the Administrative and Financial Manager, the employee works part-time in a versatile role covering general services, human resources administration, and IT and telecommunications.

YOUR MAIN TASKS

General and Administrative Services

• Telephone reception: answering the switchboard, screening and routing calls, and taking messages.
• Mail: receiving, sorting, and distributing incoming mail; preparing and sending outgoing mail.
• Supplies: inventory tracking, ordering, supplier relations, and delivery verification.
• Organizing and archiving paper documents, including clearing the current backlog of approximately three months.

Human Resources – Personnel Administration

• Contracts: Preparing employment contracts and amendments; tracking signatures.
• Hiring and Termination: Hiring formalities (DPAE, employee file, unified personnel registry) and termination formalities (end-of-contract documents).
• Interns: internship agreements, tracking of stipends, orientation, and administrative support.
• Vacation and Absences: Maintaining leave balances, tracking requests, and forwarding information to Payroll.
• Onboarding New Hires: Preparing the Workstation, Issuing Documents and Access.
• Regulatory requirements: maintaining and filing the health and safety log, and updating the required posted notices.

Computers and Telephony

• Purchasing of computer equipment (PCs, peripherals): identifying needs, requesting quotes, placing orders, and tracking orders.
• Purchasing and managing telephone services: lines, service plans, and devices.
• User rights: creating and deleting accounts and access permissions when employees join or leave the company, in collaboration with the IT service provider.

YOUR PROFILE

Education and Experience

• Two-year post-secondary degree in management assistance, with a specialization in human resources.
• At least two years of experience in a versatile administrative and HR role.

Technical Skills

• Proficiency in office software: word processing, spreadsheets, and email.
• Knowledge of the basics of personnel administration: contracts, hiring and termination procedures, leave, and posting requirements.
• Proficiency with common computer tools to provide first-level support.

Required Qualifications

• Organization and attention to detail are essential for tackling a variety of topics within a tight timeframe.
• Independence and a sense of priorities.
• Discretion is required given access to confidential information regarding employees and contracts.
• Strong interpersonal skills and a commitment to customer service, both on the phone and in person.

WHAT WE OFFER

• A four-month fixed-term contract, part-time (50%), every morning.
• Position based in Cherbourg
• Compensation: 50% of a full-time gross annual salary of €26,000, or €13,000 on a part-time basis.
• Work with a dynamic, fast-growing team